What's new in Papervee

Papervee Work Schedule receives its biggest update yet: a brand-new planning interface, automated shift generation, flexible multi-week rotating templates, and automatic compliance checks based on the Labor Code. In addition, remote work days are now directly visible on the schedule calendar. With this update, you can build and tailor your entire scheduling workflow down to the finest detail, exactly as your business requires.

🔹 Complete Redesign: The New Work Schedule Calendar

Shift planning gets a refreshed workspace, available in monthly or weekly views. The module now delivers a granular breakdown of every single day: work hours, breaks, leaves, company events, public holidays, and overnight shifts.

• Target hours tracking: Total scheduled hours automatically factor in breaks and compare directly against the employee's contracted norm. This lets you spot at a glance who is under target, who is in overtime, or who has unassigned working days.

• Fast bulk editing & drag-and-drop: Select multiple days simply by dragging across the calendar to assign or delete schedules in bulk. Click any day to open its full details, with changes updating instantly in place without a page reload.

• Streamlined modals: Windows for adding, editing, and deleting schedules are cleaner and automatically flag if a selection spans weekends or public holidays.

• "My Schedule" in employee self-service has been completely redesigned to match the new calendar aesthetic, giving team members a clean, modern interface to review their upcoming shifts, planned hours, and personal entries.

🔹 Shift Generation: Automated Planning Tailored to Your Business

A smart assistant builds your team’s schedule in just a few clicks, respecting company operating hours, staffing requirements per shift, and individual contract norms.

• Smart shift coverage: If business hours exceed a single shift norm, the generator automatically suggests the best setup (fixed shifts or weekly rotations with smooth transitions following off days).

• Preserves existing entries: Only unscheduled open days are populated; existing schedules, approved leaves, and legal holidays remain intact.

• Under-18 safeguards: For minor employees, the generator automatically caps hours at a maximum of 6 hours/day (30 hours/week), strictly between 06:00 and 22:00.

🔹 Compliance Checks & Labor Code Alerts in the New Schedule

For companies operating under Romanian labor law, the scheduler reviews rosters in real time and highlights potential non-compliance (such as the minimum mandatory 12-hour rest period between shifts under Art. 135).

• Flexible oversight: Alerts are strictly informational for managers and do not block saving, accommodating approved exemptions or collective bargaining agreements.

• Custom controls: Active rules can be toggled on or off anytime via Settings → Papervee Apps → Rules → Labor Code Rules.

🔹 New in Work Schedule: Advanced Templates & Remote Work Integration

• Remote work on the roster (TM): Approved remote work days appear directly on the schedule calendar marked with the "TM" badge. They remain counted as full working days without reducing planned hours or baseline norms.

• Flexible shift templates: Quickly set up rotating schedules like "X work days / Y off days" or "24/48", alongside options to copy hours across specific days or weeks.

• Effortless complex scheduling: Configure a single shift template that automatically rotates over up to 4 weeks or runs on a custom cycle of days.

• Filter and mass-update by template: Filter the view to only show team members assigned to specific templates, and select or overwrite all days created from that template in a single click. PDF exports also respect these active filters.

This update takes several repetitive admin tasks off your plate. Employee contract records are now centralized on a brand-new page, making it effortless to update details, take direct action, and pull reports. Plus, Papervee Projects can now calculate variable labor costs automatically each month.

🔹 New in CoreHR: Contract Details, Simplified

Everything tied to an employee’s contract lifecycle now lives in one place: the new Contract Details page in CoreHR. HR managers can now view contracts, ID details, documents, Reges actions, and complete contract histories at a glance, without having to dig into individual employee profiles.

You’ll also find an automated company-wide salary report built right into the page. From this same view, you can generate contracts, update records, and process suspensions or terminations on the spot.

Want employees to see their own details? You can grant them self-service access anytime. Just head to Settings → Organization Settings → Contracts and turn the option on. Once enabled, team members can view their contract terms, salary evolution, and full version history (read-only).

🔹 Automated Variable Labor Costs (Papervee Projects)

Labor cost tracking just got much simpler. If your team's rates fluctuate from month to month, you no longer need to enter an employee’s hourly cost manually. Papervee can now calculate it automatically based on gross salary, daily schedule, and working days.

How to turn it on: Go to the employee profile, open the Papervee Projects tab, and check “Variable cost, calculated from gross salary”. You can also enable this toggle right from the start when adding a new team member.

Papervee Mobile App - the latest update brings two key additions to our mobile ecosystem: the launch of the Papervee Social module on mobile and project visibility in time-clocking (now available for users as well).

🔹 Papervee Social is now available on mobile

Starting with this release, all Social features can be accessed directly from smartphones (iOS and Android), keeping teams connected to company updates wherever they are. The feed, communities, announcements, real-time notifications, and work anniversaries are all live in the mobile app. To start using them, make sure to download the latest version from the App Store or Google Play.

🔹 Project visibility in time-clocking for users

In the mobile app's “My Time” section, each time entry now displays its assigned project and subproject. Employees can view these details by opening the selected day in the calendar, directly beneath the logged time interval.

To support complex workflows, Papervee’s Attendance Register comes with a wide range of features. The two additions in v3.1.2 build on that versatility and make the whole workspace even more structured and efficient.

🔹 All your register filters in one place

The Attendance Register now has a “Display settings” button, which makes a large number of filters easier to manage. It brings all your register preferences together in one place, so you can quickly choose which columns, projects and work areas you want to see.

🔹 New export format: WinMENTOR 2

Both the standard and the normalized Attendance Register can now be downloaded in a new file format, built for direct import into WinMENTOR’s Import pontaje lunare (monthly timesheet import) module. You’ll find it in the Export Center when you generate the register, listed as “WinMENTOR Format 2” under the Excel group. We’ve also kept the previous WinMENTOR export. It has simply been renamed “WinMENTOR Format 1” and works exactly as before.

The Papervee redesign keeps rolling: more sections of the platform are getting a modern new look, along with a fresh round of functional improvements. The star of this update is Papervee Projects, which now automatically calculates labor costs, giving you full financial control over every hour your team puts in.

🔹 A visual upgrade for Papervee Projects

Following the refresh of Papervee Social, the Projects module has now adopted the platform’s new minimalist visual identity. Everything is more compact, more expressive, and designed to show you an accurate picture of your real costs at a glance.

🔹 NEW in Papervee Projects: Labor cost

You can now track the profitability of every project in real time. The new feature automatically calculates profit by subtracting labor costs (your hourly employee expenses) from the project’s value.

How to set up and use labor costs:

1. Set the hourly cost: Enter labor costs directly in Papervee Core HR (under Edit User) or in Papervee Projects (next to each team member).

2. Enable multipliers (optional): In the Papervee Projects settings, you can define cost multipliers for weekend hours, overtime, or night shifts.

3. Track time: As your team logs hours on projects, the system automatically applies the right rates and multipliers.

4. Follow the numbers in Reports: Get a detailed breakdown of labor costs, billable hours, and your final profit margin.

🔹 A new way to navigate the Core HR Dashboard

You probably noticed things look different the moment you logged in. We’ve reorganized the interface and moved all navigation into the left-hand menu, so everything is quicker and easier to find. And a visual bonus: the navigation menu now supports Dark mode! Getting around the platform is now far more intuitive, so you’ll feel right at home on the new dashboard in no time.

🔹 Time Tracking Map: refreshed design

We’ve updated the Time Tracking Map for a clearer, more intuitive view of clock-ins by location.

🔹 New document field: ID expiry date

You can now display an employee’s ID expiry date directly on their documents. To add this field, open the template editor → edit the template you want → click in the employee personal data area → select the ‘ID expiry date’ tag. From then on, whenever you generate a document from that template, the tag is automatically replaced with the ID expiry date from the employee’s personal data, in dd.mm.yyyy format. If the date hasn’t been filled in, the field stays blank.

🔹 New timesheet column: vacation hours

Both the standard and normalized timesheets now include a column showing, in hours, how much time each employee spent on annual leave during the selected period. The value is calculated as the number of annual leave days in the period multiplied by the employee’s daily working hours. For example, 3 days of leave on an 8-hour schedule equals 24 hours. The column is hidden by default, but you can turn it on from the timesheet’s column settings.

🔹 Detailed export for the normalized timesheet

Just like the standard timesheet, the normalized timesheet now offers the ‘Detailed Excel format’ export option. On top of the daily totals, the file shows every work interval and break for each employee and each day, complete with start and end times.

🔹 New document font: Times New Roman

Times New Roman is now available for all document types (contracts, decisions, addenda, certificates, requests, leave, events, and overtime). How does it work? Simply select the font in the template you want, and it will be applied automatically to every document generated from that template.

A new round of updates, with changes you’ll notice across the entire platform. Greater efficiency, lower costs, and a completely new visual experience.

🔹 Papervee Social - A complete redesign of the community module

We’re continuing to refine Papervee’s visual design, and this time the improvements have reached the community module. Combining clean, minimalist design with everyday practicality, the new Papervee Social is an intuitive space where human connection becomes a natural part of your workflow.

🔹 Papervee AI - Better performance at 8x lower cost

We’ve optimized the AI module’s architecture to give you maximum automation power at a significantly lower cost. You can now handle large volumes of data without overloading your AI agents or your budget. For example, for a complex query to the AI assistant, such as “I need an analysis of time worked in September: who worked the most, burnout risk, and how it correlates with salaries,” the processing cost has dropped from 2.65 RON to just 0.21 RON.

🔹 Papervee Projects - User groups become part of your workflow

We’ve expanded the role of user groups by integrating them directly into the Projects module, both when selecting project members and in reports.

• When adding members to a project, you can now select one or more groups, and everyone in those groups who has access to the Projects module is automatically selected.

• Reports in Papervee Projects now include a new filter that lets you view information by the user groups you select.

🔹 Papervee Core HR –-Two useful features for better visibility into reports and leaves

In HR, every piece of information matters, and how you access it makes all the difference. That’s why we’ve added two new options you may find useful:

• A new “Time on projects” filter in Custom Reports, which shows the time worked and the number of days worked for each project and subproject. Values are calculated for the period selected in the report, and the columns you choose stay visible even when no time was logged during that period.

• The Leave History page has been expanded into a single hub for analyzing and downloading absence data. You can now export leave data to an Excel file, applying filters and selecting the period you need.

🔹 Papervee Mobile App gets a fresh design

The Papervee Mobile App now comes with an upgraded interface - more modern, more refined, and visually aligned with the evolution of our platform. We polished the whole experience so you can navigate effortlessly through the features you use every day.

All core HR actions remain available in the mobile app: time tracking, leave, schedules, overtime, telework, along with the new AI module.

🔹 NEW: Papervee Virtual Hub App

We’ve launched the Papervee Virtual Hub App - the dedicated application for PIN‑based time tracking. The system works on any device and syncs with the web platform so all time‑tracking data is centralized in Papervee. Until now, PIN time tracking was available only in the browser, but you now have a dedicated app for Android and iOS.

The web version lets you open Virtual Hub straight from any web browser, while the dedicated app is built for devices used permanently as time‑tracking stations. Install it once, and the device is ready whenever employees need to clock in.

The Virtual Hub Web App also received a design update, ensuring a consistent visual experience no matter which version you use.

🔹 Leave balance history

In Leave → History, you can now see how an employee’s leave balance has changed over time: from requests, updates, and rejections to corrections, contract termination, and annual carryover. Each change shows the date, the person who made it, the before/after values, and the remaining balance, making it easy to understand how the current balance was reached.

This feature is available for Workspace Owners, HR Admins, and operational managers for the employees they manage.

🔹 Fine‑tuned improvements for QR and Geolocation time tracking

We’ve made several optimizations in the mobile apps to improve the accuracy of QR‑code time tracking and location detection at clock‑in. These subtle adjustments contribute to more precise location identification and a more predictable experience when employees register their presence using these methods.

Papervee - greater control, more precision, fewer steps

🔹 Quick download of leave applications from waiting for approval section

We’ve added a dedicated field for downloading a leave request directly from the requests awaiting approval section. This allows the person approving the request to access the corresponding leave request and have all the necessary information at hand for review, without any extra steps.

🔹 Leave visibility limited to members of the same group

You now have a new setting under Organization Settings → Leave & Events → “Show leave overlaps only to users in the same group”. When enabled, employees submitting a leave request will only see overlaps with colleagues who belong to the same user group. This gives you more control over availability and keeps leave information context‑specific for each team

Additionally, in Papervee Social, under User Permissions, you’ll find a new option - “Access only to members of the same group in public calendars”, which you can leave disabled or enable at any time.

🔹 Attendance register - night shifts displayed on their start date

Night shifts that cross midnight can now be displayed entirely on the day they started, by simply enabling the option from the attendance register area. This is especially useful when attendance tracking and payroll are based on the shift rather than the calendar day.

For example, a 22:00–06:00 shift will no longer be split across two days: 22:00–23:59 on the first day and 00:00–06:00 on the following day. Instead, it will appear entirely on the start date: 22:00 → 06:00⁺¹. The ⁺¹ marker indicates that the end time falls on the following day. The option is available separately for both the regular attendance register and the normalized attendance register.

🔹 Automatic numbering for addenda

If you’ve entered the number of the latest addendum in the employee’s contractual information, Papervee will automatically use the next number when generating a new addendum. This keeps addenda numbering in the correct sequence, without requiring you to check or manually enter the number each time.

🔹 Project duplication now lets you select a different client

When duplicating a project, the original client is no longer carried over without the option to change it. You can now select a different client after duplication, making it easier to reuse the structure of an existing project for another client without having to start from scratch.

Papervee CoreHR - the latest updates bring more automation to your HR documents and a clearer experience across the platform.

🔹 Automatic generation of the contract suspension decision

When you record a contract suspension in Papervee, you can now automatically generate the corresponding decision, ready to download. The document is based on a new template that you can customize at any time. Suspensions can be edited or corrected later, and each one includes the appropriate legal basis.

We’ve also added a new template for the employment termination decision.

🔹 New font for documents and improved layout

We introduced a new font for documents generated from templates and made several adjustments to improve the layout and readability of all documents.

🔹 Custom reports: interactive guide and design improvements

The Reports area now has an improved interface and an interactive guide that walks you step‑by‑step through the configuration process.

🔹 Design improvements in Profile, My Account, and Notifications

We updated the design of these sections for a more coherent experience, more intuitive navigation, and easier access to personal information.

Papervee Performance - the evaluation module now focuses on clearer reporting, flexible evaluation flows, and a more intuitive experience for admins, managers, and employees.

🔹 Template Center with predefined evaluations

We added a new section to evaluation templates - a center where you can use ready‑made templates for some of the most common types of evaluations:

• Annual performance review

• End‑of‑probation evaluation

• 360° review - peer feedback

Predefined templates are not assigned directly to employees. When you click “Use”, Papervee creates a copy in your company account, which you can customize before using it in an evaluation.

🔹 Duplicate evaluation templates

You can now copy an existing evaluation template. Start from a structure that already works in your company, duplicate it, and adjust only the elements you need, without rebuilding the entire evaluation from scratch.

🔹 Performance scores: updated calculation method

Scores in evaluations can now better reflect the real priorities of each role or evaluation process. Since not all categories have the same importance, you can set different weights for categories and objectives, either directly in the template or during an ongoing evaluation. This way, essential competencies for a role can influence the final score more, while secondary ones can have a smaller impact. For example, a category with weight 2 will count twice as much as one with weight 1.

The final score is calculated as a weighted average:

(category average × category weight) / sum of weights

Example:

Communication: average 3, weight 2

Technical skills: average 5, weight 1

Objectives: average 4, weight 1

Final score: (3×2 + 5×1 + 4×1) / (2+1+1) = 3.75

🔹 Clearer scores for each evaluator type

The results page now displays separate cards for: self‑evaluation score, manager score, peer score, and objectives score. These cards appear even if that evaluation type does not contribute to the final score, so you can clearly see each perspective.

🔹 More control over which evaluations influence the final score

You can now decide whether the self‑evaluation and manager evaluation should contribute to the final score. This allows you to define more precisely which types of feedback matter for each evaluation process and which remain only informative.

🔹 PDF export for evaluation results

Evaluation results can now be exported as a PDF. The export is available for:

• Admin: Evaluation Management → Results

• Employee: My Profile → Completed Evaluations History

The document is generated using the data available in the platform at the moment of export, ensuring that the results match the actual evaluation information.

🔹 A refreshed design across the entire Performance module

Along with the new functionalities, we redesigned the pages in Papervee Performance for a more coherent and easier‑to‑follow experience. We improved information hierarchy, navigation, and the way configurations and results are presented, making evaluation processes easier to manage from start to finish.

Papervee - visual and functional improvements for users, plus new capabilities in the Projects module

After launching the AI module, we focused again on the features you rely on daily. We’ve refreshed and improved them while keeping the familiar, intuitive experience intact.

🔹 User Dashboard: a refreshed interface

As the main HR access point, the Dashboard needed smoother navigation. We refined the interface without changing how anything works, creating a cleaner, more adapted experience that still feels familiar.

🔹 Recruitment module: refined public Jobs page

We also refreshed the visual experience of the public Jobs page in the Recruitment module. Open positions are now easier to browse, each job is presented in a clearer structure, and the overall page experience feels smoother and faster.

🔹 NEW in Papervee Projects: activities, project duplication, and manual time editing

Papervee now supports a broader approach to time tracking and allocation. Hours recorded on projects and subprojects can be divided across individual activities, supplemented with notes, and examined more thoroughly using enhanced reporting tools.

• Activities for projects and subprojects

  We introduced a new „Activities” page for Project administrators, where they can create and assign specific activities to both projects and subprojects. Employees can then select these activities when logging their time, ensuring clearer categorization and more accurate reporting.

• Granular time splitting

  Employees now have the ability to divide their logged time across specific activities when clocking out or starting a break. Their time can be distributed in hours and minutes, while the total allocated time cannot exceed the duration of an entry. This feature is available on desktop and mobile, in Virtual Hub, and directly within the Projects module

• Manual time entry and editing

  Employees can manually add or edit logged time and its distribution across activities from Core HR and the Projects dashboard. Administrators can also make changes from the Timesheet and Reports sections.

• More detailed reporting

  Reporting now provides deeper insight into presence distribution, with full visibility into activity‑level time tracking. Time entries show their linked activities, the allocation for each, and any unassigned time. Activity grouping is now available, and these improvements are reflected in Excel exports from Projects.

• Notes for time entries

  You can now add a note to any time entry, and these notes remain visible during logging, editing, and approval. When a time entry is linked to a project, its note is automatically carried over to the Projects module as the entry description.

• Project duplication

  You can now duplicate existing projects, making it faster to create new ones based on a structure that has already been configured, without rebuilding your setup from scratch.

Papervee 3.0 - a new level of intelligence in HR through autonomous AI agents

Papervee just received its biggest upgrade yet: an AI module that reshapes how HR work gets done by automating the tasks that consume the most time. Employee questions, daily time‑tracking checks, leave approvals - these are all tasks Papervee AI can now fully take over. The processes you’ve already built in Papervee remain just as relevant, and the new module simply adds an extra layer of intelligence and autonomy on top.

Here’s what the AI module unlocks and how to put it to work.

🔹 HR Assistant (conversational agent)

We designed the main interface of the AI module as a conversational hub that adapts to your role in Papervee. It doesn’t just give you answers, it also shows the decisions made by autonomous agents. In practice, you get a personal assistant that helps you whether you’re an employee, an HR manager, or an operations manager.

• Answers any HR question fast

• Understands your company context

• Generates clear, easy‑to‑read charts

• Communicates automated decisions

• Keeps a full conversation history

🔹 Leave Agent

The leave agent takes over the repetitive work of approving time‑off requests, based on your internal policy. The HR manager sets the rules through a conversational flow, and the agent acts automatically, sharing every decision inside the conversational hub.

• Set temporary or general rules

• The agent applies your approval policy automatically

• Rejections can be contested and reviewed by a human

• Everything is transparent and easy to follow

🔹 Time Agent

This agent checks every time entry and highlights anything unusual. You pick the compliance level you need, and it handles the rest automatically. Any anomaly shows up in the conversational hub so you can act fast.

• Set the compliance levels you want

• The agent applies your rules automatically

• See anomalies first thing in the morning

• Resolve issues before they escalate

🔹 MCP Connector

The MCP Connector is a powerful yet easy‑to‑implement feature that lets you create a secure bridge between Papervee and your preferred AI platform. This means you can request information from Papervee directly through ChatGPT, Claude, or any other compatible AI system.

• Keep using the AI you already have

• Integrate Papervee data into complex reports

• External AI systems only access manually approved data

Papervee is becoming more complete, with new features that simplify and automate HR administration. We’ve added commonly requested capabilities and several enhancements that bring more control and visibility across the platform.

🔹 NEW: Automatic generation of the employment termination decision

The employee documents in Papervee now include an important new template: the employment termination decision. This expands the set of contractual documents with an essential record that can be generated automatically, without extra steps.

The decision can be created when you initiate the termination process for an employee and fill in the required fields, including the legal ground for the termination.

The document is generated using a predefined template. Papervee includes a general template by default, but you can create your own versions at any time, tailored to your needs and with the specific fields required for this document.

Once generated, the decision can be downloaded instantly and is automatically added to the employee’s digital file, under the “Decisions” section.

🔹 Resignation request now available in the mobile app

The option to generate resignation requests has been available in the Papervee platform and is now extended to the mobile app. When submitting the request, the employee must enter the effective end date of employment, which is automatically included in the generated document.

🔹 Detailed export format for the attendance register

The attendance export area now includes a new detailed format that displays all time entries recorded by employees. Instead of a simplified overview, you receive a complete file with multiple work intervals and breaks, exactly as they were logged in the platform.

🔹 Substitute designation during leave

We’ve introduced a simple mechanism for designating and displaying a replacement when an employee requests any type of leave. When submitting the leave request, the user can select the colleague who will act as their substitue, and the manager will see this information during the approval process.

After approval, the substitute is displayed in the leave calendar and in the request details. To enable this feature, which currently is informational, activate it in Organization Settings → Leave & Events.

NEW: Papervee Virtual Hub (PIN clocking) - Offline time tracking

We’re introducing a major update for teams clocking in with a PIN code. Time tracking with the Papervee Virtual Hub now works even without an internet connection – with automatic local storage and instant sync as soon as the connection is restored. Offline mode is also available on Suprema devices, ensuring full continuity and a reliable, predictable clock‑in process in any situation.

🔹 Employees can clock in even when there’s no internet connection.

🔹 If the device wasn’t used before the connection dropped but someone clocks in while offline, the system will automatically start an active session.

🔹 Offline mode works on all device types: Standard Virtual Hub, Simplified Virtual Hub, and Virtual Hub Manager.

Offline limitations: project selection and clock‑in photos are not available in offline mode. Incorrect PIN codes will also not be validated once the connection returns.

We’ve also released: an Alert for exceeding the monthly working hours.

After introducing notifications for reaching the daily work norm, we’ve added the same mechanism for the monthly limit. When a user reaches the monthly threshold, the HR manager is notified automatically. To enable this feature, go to Settings → Papervee Apps → Time Alerts.

Sometimes you don’t need a major update to feel a real difference. The new Papervee release brings a set of small, discreet improvements that make everyday HR work smoother.

🔹 Papervee Dashboard: new insights

When you log into Papervee, you’ll now see a more complete dashboard. We’ve added two new tiles: 'Employees in events' (delegations, leave of absence, etc.) and 'Employees working remotely' for the current day.

🔹 Custom documents: editable expiration date

For custom documents (the ones you configure in Papervee Apps), you can now edit the expiration date. This can be adjusted both when uploading a new document and later, directly from the document folder.

🔹 Clock‑in locations report (Geolocation)

After introducing the Time Tracking Map, we’re extending the feature with a dedicated export: a PDF report showing each employee’s daily clock‑in location based on geolocation, including the city and country.

The new updates give you more control, more visibility, and far less manual work. Automatic time‑pool transfers, a dedicated Time Tracking Map, smarter columns and filters in the attendance sheet, and new options for automated breaks - everything is designed to help you work smoother, clearer, and more efficiently.

🔹NEW: Automatic Time Pool

You can now simplify the entire process of transferring time balance into the pool. Just turn on this automation, pick the day, and the system handles everything for you. If you prefer using the simplified report, you can also enable an automatic simplified transfer.

Go to Settings → Organization Settings → Time Pool, enable 'Automatic time pool transfer', and choose the day of the month when you want the transfer to run. The transfer happens on the day you select but in the following month, for the hours left from the previous one. For example: if you choose the 5th, then on May 5th the system will transfer the remaining hours from April.

🔹 NEW: Time Tracking Map

We’ve introduced a new way to quickly visualize all recorded time entries. In the new section under Time Tracking → Time Tracking Map, you can see every entry from the selected period displayed as pins on a map. Irregularities become easier to spot, and the group and zone filters give you full control over the data.

🔹 Attendance Sheet: New Columns

You now have more flexibility in the Attendance Sheet with three new columns and a smart filter. You can add extra details such as:

1. Daily norm

2. Contractual schedule

3. Working days (displayed based on each group’s working‑days settings)

4. The 'Time recorded per location' filter adds a separate column for each time‑tracking zone, using the same logic as Custom Reports, but applied directly inside the Attendance Sheet.

🔹 Time Adjustment: Conditional Breaks & Automatic Break Intervals

We’ve expanded the 'Time Adjustment' settings with a dedicated Breaks section, giving you more control over how breaks are applied. In addition to converting recorded time into a break, you can now enable 'Add break interval', where you define a start and end time for the break.

You can also choose the days when the automatic break applies and set a minimum number of hours worked. For example, the break is added only if the employee has recorded at least 6 hours.

🔹 Leave & Events: Weekends no longer displayed as vacation days

The monthly 'Leave & Events' report in Papervee no longer shows vacation days on weekends when those days aren’t part of the approved leave. The calendar now follows the same logic as the Attendance Sheet, offering a clearer and more accurate view.

New settings and notifications that let you manage working time more precisely and optimize HR actions.

🔹 Generate documents in landscape format

Templates now support horizontal layout, and all generated documents will automatically follow the selected format. You can create, edit, and export documents exactly in the layout you need.

🔹 Reports now available in PDF format

Custom reports can now be exported as PDF, in addition to Excel. The functionality is available directly in the dedicated Reports section.

🔹 Approval details are visible in requests

Request templates now allow you to include the name of the person who approved the request and the approval date. Once you add the new tags to the template, these details will appear automatically when generating requests.

🔹 View paid time‑pool hours and balance changes directly in the attendance sheet

We’ve added three new columns to the attendance sheet: 'Paid time from hour pool', 'Hour pool balance at end of previous month', and 'Hour pool balance at end of current month'. When these filters are selected, the attendance sheet will include the information for each employee.

🔹 Mobile app notifications for clock‑in / clock‑out

You can now configure various notifications to remind your employees to manage their daily time tracking. These can be enabled in Organization Settings → Mobile App → Notifications, where you can choose one or more types of reminders.

Here are the available options:

• Clock‑out notification after reaching a specific number of worked hours

• Clock‑out notification at a fixed time you set

• Clock‑in notification at a fixed time you set

• Clock‑in notification at the start time of the first work schedule of the current day

• Clock‑out notification at the end time of the last work schedule of the current day

🔹 Simplified timesheet: time transfer to the hour pool

With this Papervee release, the rounding rule used for simplified timesheet now also applies when transferring time to the time pool. This means the hours in the Monthly Work Report are rounded according to your settings and transferred properly.

🔹Overtime threshold alerts

Designed for operational managers and HR Managers, this notification is triggered when an employee exceeds their standard working norm. You can turn it on and define the overtime threshold in Papervee Apps → Alerts → Time Alerts → Exceeded number of worked hours.

Smart adjustments for greater accuracy, precision, and consistency in your HR workflows

🔹 Advanced Delegation

Delegation requests now include additional fields such as starting location, destination, activity report, and the person authorizing the delegation. It can be completed either when submitting the request or when editing later. All information is optional and available in both the web and mobile apps, offering a more flexible and detailed way to record delegation details.

Additionally, when a delegation request is approved, all time‑tracking restrictions are automatically lifted for its entire duration, just as they are for Telework requests.

🔹 Detailed Overtime Report

To provide clearer visibility into overtime work, we’ve introduced a new, fully detailed PDF report. It includes the employee’s name, total overtime for the selected period, and complete information for each individual request: date, hours submitted, compensation type, reason, and all recorded activity intervals.

🔹 New Columns in the Attendance Sheet

You can now add two new columns from the filter section in both the standard attendance sheet and the normalized version.

• Time worked in norm - shows the total time worked, including breaks, but excluding weekend hours, overtime, and hours worked on public holidays.

• Number of unemployed days - indicates the number of days within the selected period during which the user was not employed. For example, this applies when a user is added mid‑month or archived at some point during the month.

🔹 Employee Group Visible on Profile

You can now quickly see which group an employee belongs to, without digging through settings. Just go to the Users page, open the employee’s profile, and check the information displayed in the top‑left corner.

🔹 Quick User Transfer Between Groups

You can now move users between groups without using drag & drop. A dedicated button makes the process much faster and more convenient - especially for companies with many departments.

🔹 Set an Exact Work duration for Auto Clock‑Out

Auto clock‑out now supports adding an exact duration in the HH:MM format, not just exact auto clock-out hours or work norm based clock-outs. Enter the exact number of work hours and minutes, and the system will calculate the exact time when an employee needs to be clocked out.

🔹 Removing the Leave Label on Public Holidays

The leave label will no longer appear in the attendance sheet on public holidays. Just like weekends, these days are now automatically excluded from leave display.

Papervee - exceptional security, flexible authentication, and a faster login flow

🔹 Top-tier security delivered by a modern, upgraded system

We’ve substantially enhanced Papervee’s user authentication system, delivering a more advanced and secure login process without changing your familiar experience: intuitive, low‑risk, and aligned with the highest security standards.

🔹 SSO (Single Sign‑On) authentication in Papervee

Alongside the modernized security system, we’re launching a new authentication method in Papervee: Single Sign‑On. Users can now log in much faster by using their Google or Microsoft account. 

To enable this login method, go to the 'Integrations & Automation' section and activate either 'Google Workspace SSO' or 'Microsoft Workspace SSO'. After that, users can link their personal Google or Microsoft account from their profile settings → 'Security Settings'.

Users can use only one authentication method: either the classic login or SSO. There’s also an option to make SSO mandatory, in which case users will no longer be able to sign in using the traditional password.

🔹 Option to switch login credentials: from Email to Username or vice versa

This feature allows you to change a user’s authentication method from email to username, or the other way around. Admins can also reset the password for accounts that use email‑based authentication.

To replace an email with a username, go to 'Users', edit the desired user, check 'I want to change the email address to a username', then enter the new username.

Papervee — the features HR teams asked for are now live. This release makes Papervee an even better match for the way you work.

🔹 Automatic clock-out once the hour limit is reached

We’ve added a new setting for automatic employee clock-out, so time tracking stops automatically once a predefined number of hours is reached. To enable this feature, go to Organizational Settings→ Automations, toggle the setting on, and enter the number of hours you want as the limit.

🔹 Reports: Create personalized templates

In the latest Papervee version, you can create and use report templates exactly the way you need. To set up a template, go to the Reports area, choose the filters you want or select the report columns, then click Save. Give the report a name, and once saved, you’ll be able to use it anytime.

🔹 Reports: New column - 'Hours on public holidays'

We’ve also added a new column in the Reports area under the Time section, which shows the hours worked on public holidays.

🔹 Normalized timesheet: Apply work schedule hours

You can now transfer, with a single click, employees’ hours from the work schedule directly into the normalized timesheet whenever you need. The feature can be applied to one or multiple employees. Please note: the transfer won’t run if there are already normalized hours or any recorded leave/events in place.

🔹 Attendance sheet: New Benefit-compatible export format

The new Benefit Edenred integration, available in the 'App Centre', lets you export your attendance sheet in a format compatible with the Benefit platform. Once the integration is enabled, you’ll be able to select the new format when exporting.

Papervee- Smart Alert System for Expiring Documents

The latest Papervee update introduces an inteligent alert system that notifies you as HR‑related documents get close to their expiration. This ensures ongoing visibility into contracts nearing completion, medical documents requiring renewal, identity documents approaching expiration, and other custom items you’ve set up.

Here’s how it works:

🔹 The feature is already enabled in your account, and from today you’ll start receiving notifications for documents nearing expiration.

🔹 There are two alert categories:

Document alerts for custom items stored in Other Documents.

User information alerts for contract expiration, ID card expiration, and contract suspension end dates.

🔹 The notification system operates on three warning intervals: 30 days, 15 days, and 3 days before the expiry date.

🔹 Notifications are delivered to Operational Managers, HR Managers, and Administrators.

🔹 You’ll receive alerts both in the web platform and in the Papervee mobile app.

🔹 Alert settings and trigger intervals can be adjusted in Settings → Papervee Apps → Alerts.

Stay ahead of deadlines with Papervee, which lets you know early when important documents are close to expiring so you can plan renewals smoothly.