HR on Easy Mode for the Koppel Team
When your employees work remotely, HR has no choice but to go digital. But how do you keep everything organized without juggling dozens of files and spreadsheets? The Koppel team moved their entire HR admin routine to Papervee, and let the platform take care of it.
9+
team members and growing
100%
digital HR workflows with Papervee
0
clicks needed for time tracking
About Koppel
Koppel is an e-commerce brand providing smart gadgets and quality products at affordable prices. The team operates mostly remote, and the company is preparing for ambitious expansion, including international markets. They currently have 9 people on board, with more colleagues joining soon. For Koppel, this growth means they need clear, structured HR workflows: employees should always know their remaining PTO days, access their documents effortlessly, and plan their holidays smoothly, regardless of location.
Even though Koppel's HR setup is straightforward, transparency and clear processes are still crucial for the whole team. To offer employees quick access to their personal data, Koppel tried centralizing everything in shared Drive folders.
After a short time, they realized that a storage space alone wasn't enough. Searching for information across folders took time, and managing leaves, documents, and time tracking was still happening manually. The next step was to look for a dedicated HR solution, and that's how they reached Papervee.
The platform gave them exactly what they were looking for: a very simple way to organize and manage HR admin, with an experience that feels intuitive both for the HR role and for the rest of the team. And because routine processes can run automatically, they end up with fewer manual tasks and significantly less time wasted.
“Before switching to Papervee, we organized all our documents in shared Drive folders. The idea of finding a dedicated HR tool came from the need to properly record leave requests: we realized it would be much easier to have everything in one place instead of scattered across Drive. After a simple Google search, we reviewed several solutions on the market and spoke with multiple providers, and Papervee is the one that convinced us.”
For Koppel, it was crucial that employees could manage all aspects of their leave in a straightforward way: checking available days, submitting requests, and planning vacations without depending on scattered files or fragmented information.
Papervee brought all of this into a single intuitive platform. Leave status is easier to track, requests are handled on time, and documents like requests and certificates can be generated through predefined templates. HR gains efficiency, while employees gain autonomy.
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Another process that now happens on its own is daily time tracking. Because the entire team works collaboratively and stays in constant contact, managers already have a clear picture of each employee's activity and availability. So they decided to sync the attendance log with the work schedule, so time transfers automatically, without a single extra click.
Employees no longer worry about minute-by-minute tracking, and HR or managers step in only when there's a short leave, an overtime request, or another schedule change. And this brings another advantage: full transparency. Any schedule change appears directly in the platform, so the whole team sees the same information, in the same interface, without searching through messages or folders.
“It's genuinely helpful for us to have manual time tracking as an extra option. Soon, we'll bring in a colleague who'll work on-site and will need to log his own clock-in and clock-out times, and Papervee already covers that. No paper sheets, no manual notes, he can record everything straight from the app, and all data stays centralized in the same platform.”
Each HR process in Papervee works smoothly on its own, and together they create a centralized setup where workflows that usually eat up hours now run automatically. For Koppel, it matters a lot that, besides time tracking, PTO, and documents, they also have all employee information in one place.
Every person has a dedicated folder with their documents, a profile with contractual data, and even things like an emergency contact - something they didn't expect to be so useful until they had it available. They also keep in Papervee admin details, like equipment assigned to someone, so the team has a clean, secure history of everything important.
And the benefits keep adding up: Koppel loves the idea of managing recruitment directly in Papervee, using Projects for granular timekeeping, and keeping track of company anniversaries.
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When asked if they'd recommend Papervee to other companies in retail and e-commerce, Koppel answered without thinking twice: yes, for sure!
Beyond the product itself, there's a real alignment between us - it's the fact that both companies started as startups and grew with the same principles and work ethic. That common foundation makes collaboration feel natural and comfortable.
Communication and ongoing improvement define Papervee, and the product experience confirms it. We're happy that Koppel found a match in Papervee and feels the benefits in their HR activity.
“The biggest advantage for us is how intuitive the platform feels. It keeps all HR information in one place and makes our work much easier, especially in a remote setup where fast access matters. We also appreciate how flexible the platform is and how easily it adapts to what we need. And the support team deserves a mention: always quick, always there when we need them.”
Real impact, real results
All data in one place
Knowing that all your information is complete, stored in one place, and accessible from anywhere gives you a level of peace of mind that's hard to beat.
Effortless HR admin
A system built around your processes brings a natural sense of simplicity: the platform adapts to your needs, not the other way around.
Flawless workflows
Koppel shows that you can have everything organized without making compromises. The key is having a clear vision and the right solution.
Simplify your work with Papervee
See Papervee in action and discover how it can work for your team. We'll guide you through the transition step by step, at your own pace.
Convenient for the entire team.
Efficient Communication
Facilitate communication between managers, employees, and the HR department through intuitive request workflows; Detailed reports and live insights.
Your data, securely stored
With Papervee, we take data security very seriously and protect information and documents through a robust security system.
Discover the mobile app
With the Papervee mobile app, all your essential HR workflows are just one tap away. Approve requests, check your team's data and make quick decisions right from your phone.
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Simplify and digitize HR flows in your company and help the team focus on projects that truly matter.