Production units are busy workplaces involving intense daily activity. With manufacturing lines running nonstop, efficiency relies on close coordination between all departments. Managing the work schedule for hundreds of employees across multiple shifts is a constant challenge for HR and team managers. Plans often change in practice, and the necessary adjustments take time, affecting productivity.
The Secret to Perfect Timing in Production
How can managers handle complex HR workflows? It all starts with effective time management. Keeping track of working hours is not only a legal requirement but also an absolute must. Besides that, managing overtime, leaves, vacations, and business trips also requires coordination and clarity.
The solutions range from traditional to digital:
- Recording entries & exits in printed attendance registers
- Manual timekeeping in locally stored Excel / Word files
- Integrated timekeeping & access control systems
- Tracking time directly on production devices
- Electronic timekeeping with magnetic cards
Discover the pros and cons of traditional versus digital timekeeping in this article.
For non-technical staff, these options are easy to understand and simple to use. However, none of them ensures 100% transparency, flexibility, and data accuracy. Moreover, transferring information between departments takes valuable time, keeps employees tied up with repetitive tasks, and carries a high risk of fraud.
Digitalization has greatly affected the manufacturing industry, and companies that haven't optimized their processes yet are less efficient. Digital timekeeping automates routine tasks and centralizes data. However, the key to maximizing these benefits is to sync employee timekeeping with a complete HR platform. By doing so, all processes can be managed with just a few clicks, streamlining operations and boosting overall efficiency.
Easy, Intuitive, and Effective Time Tracking
Apart from data centralization, integrated digital timekeeping offers many immediate advantages:
- Clocking in and out with a simple scan/click
- Instantly generated attendance register
- Real-time reports on work completion rates
- Intuitive workflow for time adjustments
- Simple work schedule planning
- Transparency and easy access to information
Whether it's using a web app, mobile app, QR code scan, access code, or RFID card, electronic timekeeping is so intuitive that training only takes 3 minutes! On the other hand, for factory workers, the easiest method is using RFID cards, as some employees may not have smartphones. They can simply scan their card to clock in.
Let's see how the solution works in practice! At the start of their shift, each employee clocks in using the equipment installed in the factory. Later, when taking breaks, they simply need to swipe the RFID card to record their time. Each employee also has a personal account that can be accessed via computer, tablet, or phone. There, they can view real-time worked hours, recorded breaks, and other important information like remaining vacation days. They also have the possibility to submit leave requests, view their work schedule, and download documents.
Of course, team leaders and HR managers can access all this information too, but their access goes even further. Find out more on this page.
From now on, Papervee Hub makes everything easier!
All attendance issues are a breeze with the Papervee Hub digital timekeeping system. We offer 7 days of free trial to anyone who wants to test our solution. APlus, we take care of registering users on the platform. If you’re switching from another timekeeping system, we help you implement Papervee in your company completely free of charge.
